When it comes to planning an event with a sizeable guest list, one of the first things you need to ensure of is the capacity of the venue. The last thing you want is to hold a party somewhere that will not comfortably accommodate all of your client’s guests.
Regardless of what the event’s theme is, be it a wedding, a birthday, or a corporate affair, making certain that everyone has a fun and memorable time is one of your priorities as an events planner.
This said, you should bring up the idea of an outdoor set up for the special occasion. Talk to your client about the pros of holding it outside, which include the following:
Nothing beats the fresh and cool air outside
There is nothing wrong with an indoor party, but when it comes to a bigger guest list, you have to think about the comfort of the attendees. Surrounded by walls with dozens of others inside, some people may feel uncomfortable, which can then put a damper on their night.
This then highlights the obvious advantage of bringing out the party outside, where the air is a lot fresher and cooler.
Of course, you still have to provide shelter and shade, but you do not have to worry. Much thanks to the availability of tent rental services in Minneapolis, MN, you can choose from a wide array of outdoor covering that can accommodate dozens, even hundreds of people.
More options, more expansive spaces
Indoor parties are fun, but the fact that they are held inside buildings can make them quite restricting and limiting. This is especially true for large-scale events. Even though you will find venues that cater to huge crowds, their rental fees can reach exorbitant heights.
Take the party outdoors, and you can present your client with a much greater list of venue options. Plus, since these places are outside, they also offer guests with the benefit of more space to freely walk around and mingle with the other attendees.